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Avoid the Bloated Resume

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One of our favorite quotes about resumes comes from Mark Nelson, former partner of Dale Dauten of syndicated career-column fame. Describing a two-page resume with long paragraphs and tiny type, Nelson says: “This resume is like a lonely guy who can’t get a date, so he sits at home and eats and gets bigger and bigger. I meet people all the time who think employers are going to get excited by lots of detail in their resumes. No. Instead, [employers] think, ‘Here’s a guy who can’t prioritize and who doesn’t respect his reader.’” Overstuffed and text-heavy resumes are a problem for many job-seekers. A good way to avoid them is to prioritize your resume content based on how well it answers some basic questions. For example, does your resume tell:

  • What you can bring to the employer to improve the company’s service and increase its profits?
  • What you have done recently toward that end?
  • How you can make money for the employer?
  • How you can save money for the employer?
  • How you can introduce and improve processes?
  • How you can lead and develop people?
  • How you can solve the company’s problems?

(These questions came from career columnist Sandra Pesmen and consultant Nancy Bergman of Stanley Barber & Associates)


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Do You Have a Headless Resume?

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In the Q&A she did with us professional resume writer Tracy Laswell Williams, talks about “the headless resume,” which she says is less than desirable. “It has been my experience,” Williams notes, “that many people (especially busy, overworked recruiters and hiring managers) have a hard time summarizing information on their own. Without a focused and persuasive summary at the beginning of your resume, you’re missing a great opportunity to sell yourself by leaving it to the reader to form an overall impression of your qualifications.”


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How Long Should Your Resume Be?

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Once upon a time, someone came up with a “rule” that resumes should not exceed one page. No one really knows who came up with the rule, but a great many job-seekers still seem to live in fear of this supposed edict. The fact is that very few “rules” exist today in the world of resume writing. Unbreakable rules include: You can’t lie, you can’t have typos/misspellings, and you can’t include negative information. Just about every other rule you’ve ever heard about resumes, however, is breakable, including rules about how many pages your resume should comprise. Read more about resume length, including lots of insight from experts, in our article The Scoop on Resume Length: How Many Pages Should Your Resume Be?

Rules aside, resume trends come and go, and the current trend is, in fact, toward shorter resumes. So, keep your resume to one page if at all possible, but not if it means sacrificing readability or leaving off relevant information.


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We see hundreds of resumes, and we often see the same patterns over and over again. We frequently observe resume tendencies that are not necessarily mistakes, yet the job-seekers behind these resumes could have much nicer, cleaner, more readable resumes if they just tweaked a few things. And none of these tweaks are hard to accomplish. Even if your resume has other problems, you’ll see significant improvements if you make these 10 easy fixes. Check out these easy improvements in our article, Ten Easy Ways to Improve Your Resume


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“For the culturally incompetent,” writes Sarah Histed-Shergill, “the global job market provides a wealth of opportunity … to be misconstrued, misunderstood and misinterpreted. You must prepare your resume with an international perspective,” she writes. “By presenting your personal information in a culturally sensitive manner, you will enhance your chances of success in the global job market.” Find out in Histed-Shergill’s article, The Culturally Competent Resume for the Global Job Market, how to follow some simple steps to avoid the pitfalls of cultural faux pas and prevent potentially embarrassing and costly miscues.


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Be careful not to overload your resume with too much information. When identifying employers, list your position/title, company name, city, state, and dates of employment. You do not need street addresses, phone numbers, or names of supervisors. The rule of thumb for someone with considerable experience is to list about 15 years worth of jobs. Age discrimination, unfortunately, is a reality, and even more likely, employers may think you’re too expensive if you list too much experience on your resume. You can get more information about resumes, including some sample Web resumes, by visiting Quintessential Careers: Resume Resources.


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How to handle the reversion from a maiden name to a married name — or conversely, from a married name back to a maiden name — on your resume, especially if you’ve published work under one name and are now using a different name: Do not change your name in your publications to your maiden name because if a potential employer were to look up the article and find a different name, the immediate assumption might be you are lying on your resume or vitae, and that’s the end of your chance with that organization. Instead, try one of two simple remedies. First, and perhaps the easiest, is to simply include your current name in parenthesis, so, for example, if you were Mary Smith when you published those research works and you now go by Mary Jones, simply add the Jones on your vitae, such as Mary (Jones) Smith. Second, you could do the same thing on your resume as you would if an organization you worked for changed its name. Under your name at the top of your vitae, you could place, in smaller type, your former name, thus, Mary Jones in large type, (formerly Mary Smith) in smaller directly underneath.


Need help with your resume, cover letter, or other career-marketing document? Order today from Quintessential Resumes and Cover Letters, powered by CareerPerfect.

Today is Job Action Day 2009, a day for job-seekers to take action steps right now — today — to move forward in their careers. The Quintessential Careers family of blogs (including this blog and Quintessential Careers Blog, Career Doctor Blog, and A Storied Career), is looking at a promising aspect of the currently employment scene — turning unemployment into entrepreneurship.

JobActionDay2009Logo.jpg As a result of the current recession, Sacramento-based Jerome Young was laid-off from his job at Hewlett-Packard, along with 12,000 other employees.

When he was laid off, in addition to looking for employment for himself, he also helped friends and family members who were also unemployed write their resumes, cover letters, find hiring manager contacts, and more.

He was fortunate enough afterwards to get 10 job interviews and multiple job offers in less than 30 days — or perhaps it was more than luck that made him so successful in his job search. When former co-workers and friends also impacted by the economic downturn learned of his success, they flocked to Young for assistance, which he gladly provided.

Young started a new job but amazingly then quit. Why? “My first ‘aha’ moment was when so many of my former colleagues began asking for resume assistance that I was literally staying up until 3 a.m. every morning working on their resumes and then working 9-10 hours at my job,” Young recalls. “A choice had to be made.”

“The second ‘aha moment’ was a moment of validation,” he says. “People I helped began getting job interviews very quickly, some within just a few days after posting their updated resume. Once I knew I could deliver job interviews quickly on a consistent basis with people in various fields, it was truly time to leave work and help people. Young established Attract Jobs NOW, where he helps victims of the recession daily.

“My new job is to help others who have been laid-off to find and get jobs quickly,” Young says. “Helping others get jobs is now my passion and I love what I do.”

I interviewed human resource managers to find out what they’re looking for from candidates. I also interviewed previously displaced workers to find out what worked for them in their job searches. The combination of information compiled from each of these groups enabled me to create the highly effective job search strategy, which is now Attract Jobs NOW.

Young shared two of the techniques he learned, used in his own resume, and now deploys in client resumes to attract interviews:

  • Focus on your return on the employer’s investment (ROI) and positive results in your resume to stand out and distinguish yourself from other candidates. “Each bullet on my resume showed positive results directly linked to the company’s bottom line of increasing revenue or decreasing cost,” he says.
  • Add a keyword section to your resume to highlight skills and phrases a recruiter would use to find someone for the job posting. Appearing in keyword search results is the first step to being considered for a job. If recruiters cannot find you, they cannot interview you.

Young also notes that “most people position themselves as generalists in an attempt to cast a wider net but in this market, only specialists, not generalists are hirable. And only specialists can demand what they’re worth when the time comes to discuss salary and benefits.”

You can see a recent interview with Young on FOX News, his nomination for the American Express “Shine a Light” award by a client who received multiple interviews and started a new job within 30 days, and a recent interview with him on “Good Day Sacramento”


17 bloggers, who are members of a community of resume writers and career coaches called the Career Collective, are blogging in support of Job Action Day today. Please enjoy their informative blog posts:

These additional bloggers also have joined the Job Action Day 09 effort:


Need help with your resume, cover letter, or other career-marketing document? Order today from Quintessential Resumes and Cover Letters, powered by CareerPerfect.

HR.com’s David Creelman compiled some helpful observations from HR managers on how they read resumes. While HR people may look at resumes slightly differently from the way hiring managers do, the insight in Creelman’s compilation is valuable for job-seekers. Here, we paraphrase Creelman’s article in a way that sheds light for job-hunters:

  1. Be sure your resume indicates a clear career progression. Even if you use a functional resume format that de-emphasizes dates, you can include a bare-bones work history that shows how your career has progressed.
  2. Include keywords that relate to the specific job you’re applying for.
  3. Generally speaking, unless you’re in a very creative field, stay away from brightly colored resume papers and highly unusual presentations. The HR person can more easily glean key information if your resume is in a more conventional format.
  4. An HR manager who hires for entry-level office services and all levels of administrative assistants notes that key areas for employer scrutiny are years of experience in a related field and software or equipment proficiencies.
  5. An HR manager who receives 50-150 e-mailed resumes daily is annoyed by the scattershot approach of jobseekers who answer ads for jobs they’re not remotely qualified for. Don’t irritate employers by sending out your resume willy-nilly hoping the blanket coverage will result in interviews. Instead, target carefully, and apply only for jobs for which you’re truly qualified and interested in.
  6. Focus on accomplishments, not responsibilities. Employers know the responsibilities of the jobs they hire for; they want to know what you’ve done above and beyond those duties.

Creelman concludes that “We [recruiters] all seem to face the same problem of overload. We need to get relevant information quickly. Job candidates do themselves a favor by tailoring the resume and cover letter and making sure the key points are easy to see.”


Need help with your resume, cover letter, or other career-marketing document? Order today from Quintessential Resumes and Cover Letters, powered by CareerPerfect.

What if a previous employer has changed its name? Should you use the new name on your resume or the old one? Both. A very simple protocol for handling company name changes on your resume is to simply list the current name of the company, and then, in parentheses and in smaller type, list the name of the company when you worked there. So, for example: Bank of America (formerly NationsBank). Make sure you follow all the other rules of resume-writing. See a quick overview at Quintessential Careers: Resumes Do’s and Don’ts,or go for a more detailed review by using Quintessential Careers: Resume Tutorial.


Need help with your resume, cover letter, or other career-marketing document? Order today from Quintessential Resumes and Cover Letters, powered by CareerPerfect.

About this blog

The Quintessential Resumes & Cover Letters Tips Blog provides daily suggestions for making your resume, cover letter, and other career-marketing communications as effective as they can be. Need professional help with your job-search materials? Visit Quintessential Resumes & Cover Letters, powered by CareerPerfect.
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